Wellspring is looking for a trainee as an Administrative Assistant to our Director of Operations. This is a part-time temporary position for 20-25 hours per week. 

Responsibilities:

  • Maintain reception desk area in an orderly manner
  • Scan documents, Fax documents
  • Shred paperwork with sensitive or private information
  • Make copies as needed
  • Maintain office supplies and inform Director of Operations of needed purchases
  • Act as a receptionist as needed- answering phones, greeting guests, etc.
  • Direct all requests for assistance to Success Coach or appropriate staff member
  • Laminate needed materials
  • Complete work orders and give to Director of Operations for assignment
  • Assist volunteer receptionists
  • Help ensure the confidentiality of the office by limiting access to guests/residents to NEST appointments only
  • Maintain order and cleanliness of office area
  • Support other staff as requested
  • Complete donation receipts, receive donations and store for processing by staff
  • Mail thank-you notes to gift-in-kind donors
  • Mail bill payments and return documentation to bookkeeper
  • Performs other functions as needed or assigned

Required Qualifications:

  • Employment Eligibility Verification
  • Successful completion of background screening
  • Detail-orientated with strong organizational skills
  • Proven ability to work within a team-orientated environment
  • Ability to maintain confidentiality and protect private personal information (PPI)
  • Perform duties in a professional manner

Work environment:

  • Typical work hours are 9:30 AM-3:30 PM Mon., Tues., Wed., and Thurs.., with a ½ hour unpaid lunch break but can, and likely will, fluctuate throughout the fiscal year.

To apply, send resume to:  bob@wellspring.work